Resources

python send email from outlook

How to send email from outlook in python

In the previous article, I have explained how to read and save attachments from the outlook by using pywin32 library. In this article, I will walk through with you how to send email from outlook with the same library.

Prerequisite:

You need to install the pywin32 library in your working environment.

pip install pywin32

and import this library in your script.

import win32com.client

Let’s get started!

You will first need to initiate the outlook application by calling the below:

outlook = win32com.client.Dispatch('outlook.application')

In outlook, email, meeting invite, calendar, appointment etc. are all considered as Item object. Hence we can use the below to create an email object:

mail = outlook.CreateItem(0)

for this mail item, there are various attributes we can set, such as the below To, CC, BCC, Subject, Body, HTMLBody etc. as well as the Attachments:

mail.To = '[email protected]'
mail.Subject = 'Sample Email'
mail.HTMLBody = '<h3>This is HTML Body</h3>'
mail.Body = "This is the normal body"
mail.Attachments.Add('c:\\sample.xlsx')
mail.Attachments.Add('c:\\sample2.xlsx')
mail.CC = '[email protected]'

You can add multiple attachments by calling the Attachments.Add multiple times.

Trigger to send out email from outlook

With the above attributes set, you shall be able to send out the email since all the necessary info are provided. Below line of code will trigger to send email from outlook application.

mail.Send()

You may also wonder what if you just want to reply to a particular email instead of writing new email? In this case, you will need to find out the email message first and then use the message.Reply() or message.ReplyAll() to reply to the original message. Do check on my this article.

Conclusion:

This is just a sample demo of how to send emails, and there are plenty of things you can do with pywin32 library, do check my other related articles, such as this.

Last but not the least, welcome to any comments or questions.

python read email from outlook and save attachment

How to read email from outlook in python

There are always scenarios that you may wonder how to have a program to automatically read email from outlook and do some processing based on certain criteria. The most common use case is that you want to auto process email attachments when receiving some scheduled reports. In this article, I will be explaining to you how to use python to read email from outlook and save attachment files into the specified folder.

Prerequisites:

In order to be able to access the outlook native application, we will need to make use of the pywin32 library. Make sure you have installed this library and imported into your script.

import win32com.client
#other libraries to be used in this script
import os
from datetime import datetime, timedelta

Let’s get started!

Like communicating with other system or app, you will need to initiate a session in the first place. By calling the GetNamespace function, you can get the outlook session for the subsequent operations.

outlook = win32com.client.Dispatch('outlook.application')
mapi = outlook.GetNamespace("MAPI")

if you have configured multiple accounts in your outlook, you need to pass in the account name when accessing it’s folders, we can cover this topic in another article. For this article, let assume we only have 1 account configured in outlook.

for account in mapi.Accounts:
	print(account.DeliveryStore.DisplayName)

To access the inbox folder, you will need to pass in the folder type – 6 in the below function. You may refer to this doc to understand the full list of folder types, such as the draft, outbox, sent, deleted items folder etc.

inbox = mapi.GetDefaultFolder(6)

What if your email is in a sub folder under your inbox? The GetDefaultFolder has the Folders attribute where you can access to the sub folder by it’s name. For instance, to access the “your_sub_folder” under the inbox folder:

inbox = mapi.GetDefaultFolder(6).Folders["your_sub_folder"]

Read email from outlook

Now you are accessible to the inbox and it’s sub folder. You can view all the messages by getting the items as per below. But you may want filter the messages by certain criteria, such as the receiving date, from, subject etc. To do that, we can apply some filter conditions to the messages.

messages = inbox.Items

Use Restrict function to filter your email message. For instance, we can filter by receiving time in past 24 hours, and email sender as “[email protected]” with subject as “Sample Report”

received_dt = datetime.now() - timedelta(days=1)
received_dt = received_dt.strftime('%m/%d/%Y %H:%M %p')
messages = messages.Restrict("[ReceivedTime] >= '" + received_dt + "'")
messages = messages.Restrict("[SenderEmailAddress] = '[email protected]'")
messages = messages.Restrict("[Subject] = 'Sample Report'")

Save attachment files

With all the above filters, we shall only have the messages that we are interested in. Let’s loop through the message and check for the details.

#Let's assume we want to save the email attachment to the below directory
outputDir = r"C:\attachment"
try:
    for message in list(messages):
	try:
	    s = message.sender
	    for attachment in message.Attachments:
	        attachment.SaveASFile(os.path.join(outputDir, attachment.FileName))
	        print(f"attachment {attachment.FileName} from {s} saved")
	except Exception as e:
		print("error when saving the attachment:" + str(e))
except Exception as e:
		print("error when processing emails messages:" + str(e))

There are other attributes like Body, Size, Subject, LastModificationTime etc., please check this Microsoft documentation for more details.

If the particular problem you are trying to solve is not covered in this article, you may check my another post 5 Tips For Reading Email From Outlook In Python. And you may be also interested to see how to send email from outlook in python, please check this article.

As per always, welcome any comments or questions.

Fix the CompDocError when reading excel file with xlrd

CompDocError

You may have seen this CompDocError before if you used python xlrd library to read the older version of the excel file (.xls). When directly opening the same file from Microsoft Excel, it is able to show the data properly without any issue.

This usually happens if the excel file is generated from 3rd party application, the program did not follow strictly on the Microsoft Excel standard format, although the file is readable by Excel but it fails when opening it with xlrd library due to the non-standard format or missing some meta data. As you may have no control on how the 3rd party application generate the file, you will need to find a way to handle this CompDocError in your code.

 

SOLUTIONS FOR COMPDOCERROR

 

Option 1:

If you look at the error message, the error raised from  the line 427 in the compdoc.py in your xlrd package. Since you confirm there is no problem with the data in your excel file except the minor format issue, you can open the compdoc.py and comment out the lines for raising CompDocError exception.

while s >= 0:
    if self.seen[s]:
        pass
        #print("_locate_stream(%s): seen" % qname, file=self.logfile); dump_list(self.seen, 20, self.logfile)
        #raise CompDocError("%s corruption: seen[%d] == %d" % (qname, s, self.seen[s]))

Option 2:

You may notice if you open your file in Microsoft Excel and save it, you will be able to use xlrd to read and no exception will be raised. This is because Excel already fixed the issues for you when saving the file. You can use the same approach in your code to fix this problem.

To do that, you can use the pywin32 library to open the native Excel application and re-save the file.

 

import win32com.client as win32

excel_app = win32.Dispatch('Excel.Application')
wb = excel_app.Workbooks.open("test.xls")
excel_app.DisplayAlerts = False #do not show any alert when closing the excel
wb.Save()
excel_app.quit()

 

Conclusion

 

For option 1, it is good if your program only reads the files generated from the same source. If your program needs to read different excel files from different sources, it may not be a good to always assume the “CompDocError” can be ignored.

 

For option 2, when calling the excel_app.quit(), the entire Excel application will be closed without any alert. If you have other excel files opening at the time, it will be all closed together. So this solution is good if your program will run in a standalone environment or you confirm no other process/people will be using excel when running your code.

 

If you would like to understand more about how to read & write excel file with xlrd, please check this article.